{"id":772,"date":"2012-05-25T20:26:24","date_gmt":"2012-05-25T20:26:24","guid":{"rendered":"http:\/\/www.speechbuddy.com\/blog\/?p=772"},"modified":"2015-07-17T14:47:36","modified_gmt":"2015-07-17T21:47:36","slug":"getting-organized-managing-the-iep-paperwork","status":"publish","type":"post","link":"https:\/\/www.speechbuddy.com\/blog\/iep\/getting-organized-managing-the-iep-paperwork\/","title":{"rendered":"Getting Organized: Managing the IEP Paperwork"},"content":{"rendered":"<div id=\"attachment_773\" style=\"width: 210px\" class=\"wp-caption aligncenter\"><a href=\"http:\/\/www.speechbuddy.com\/blog\/iep\/getting-organized-managing-the-iep-paperwork\/\"><img decoding=\"async\" aria-describedby=\"caption-attachment-773\" class=\"size-medium wp-image-773 lazyload\" title=\"Stacks of Paperwork\" data-src=\"http:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech115-200x300.jpg\" alt=\"Stacks of Paperwork\" width=\"200\" height=\"300\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 200px; --smush-placeholder-aspect-ratio: 200\/300;\" \/><\/a><p id=\"caption-attachment-773\" class=\"wp-caption-text\">Image source: idreamofclean.net<\/p><\/div>\n<p>As the parent of a child with a speech disorder or delay, you handle entirely <a title=\"IEP Fun\" href=\"http:\/\/celebratinginchstones.blogspot.com\/2012\/05\/iep-fun.html\" target=\"_blank\">too much paperwork<\/a>. <a title=\"Demystifying Healthcare Coverage\" href=\"http:\/\/www.speechbuddy.com\/blog\/financial\/demystifying-healthcare-coverage\/\" target=\"_blank\">Insurance forms,<\/a> speech therapy bills, evaluations, recommendations, <a title=\"Surviving the IEP Meeting\" href=\"http:\/\/www.speechbuddy.com\/blog\/legal-issues\/surviving-the-iep-meeting\/\" target=\"_blank\">Individualized Education Program (IEP) meeting<\/a> notes\u2026. the list is unending. It\u2019s best to get organized right off the bat \u2013 that single folder full of documents will quickly overflow. If you are already working your way through the IEP process, you may need to devote a Saturday afternoon to getting organized.<\/p>\n<p><!--more--><\/p>\n<p>Getting your IEP paperwork and all related documents in order is one component in your child\u2019s success. When you attend an IEP meeting, mediation, or <a title=\"Due Process FAQs\" href=\"http:\/\/www.speechbuddy.com\/blog\/legal-issues\/due-process-faqs\/\" target=\"_blank\">due process hearing<\/a>, you\u2019ll need to prepare for it. Keeping your paperwork organized helps prevent you from forgetting a crucial piece of information that you need to successfully advocate for your child. Just as importantly, you will be able to keep track of your child\u2019s progress more efficiently. If he isn\u2019t meeting his goals in the specified time period, you\u2019ll know it.<\/p>\n<div id=\"attachment_775\" style=\"width: 310px\" class=\"wp-caption aligncenter\"><a href=\"http:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech21.png\"><img decoding=\"async\" aria-describedby=\"caption-attachment-775\" class=\"size-medium wp-image-775 lazyload\" title=\"Student Records\" data-src=\"http:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech21-300x211.png\" alt=\"Student Records\" width=\"300\" height=\"211\" data-srcset=\"https:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech21-300x211.png 300w, https:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech21.png 320w\" data-sizes=\"(max-width: 300px) 100vw, 300px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 300px; --smush-placeholder-aspect-ratio: 300\/211;\" \/><\/a><p id=\"caption-attachment-775\" class=\"wp-caption-text\">Image source: autism-community.com<\/p><\/div>\n<h2>Documents to Save<\/h2>\n<p>It\u2019s likely that most, if not all, of your documents concerning your child\u2019s speech disorder will go on this list. When in doubt, save it. You never know when you\u2019ll need the return receipt for the letter you sent to the school\u2019s principal, for example.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline;\">School Records<\/span> \u2013 This includes your child\u2019s official school records, copies of all correspondence, report cards, and progress reports.<\/li>\n<li><span style=\"text-decoration: underline;\">Schoolwork Samples<\/span> \u2013 Keep samples of your child\u2019s schoolwork throughout the year to highlight his strengths, weaknesses, and the progress he makes.<\/li>\n<li><span style=\"text-decoration: underline;\">Medical Records<\/span> \u2013 In addition to the records, keep a list of all providers who have seen your child, including their contact information.<\/li>\n<li><span style=\"text-decoration: underline;\">Evaluations<\/span> \u2013 This includes evaluations from a private speech therapist, as well as the school speech therapist and any other professional who has evaluated him.<\/li>\n<li><span style=\"text-decoration: underline;\">Correspondence<\/span> \u2013 This includes all notes from your child\u2019s teachers as well as administrators. It also includes copies of all letters you have sent, including the return receipt.<\/li>\n<li><span style=\"text-decoration: underline;\">IEP<\/span> \u2013 Of course you\u2019ll keep your child\u2019s current IEP, but make sure you keep the proposed IEP if it is different, along with any changes to the IEP as they are made.<\/li>\n<li><span style=\"text-decoration: underline;\">Regulations<\/span> \u2013 Keep copies of federal and state regulations concerning special needs laws (the school is required to send you a copy). Keep all other informational material the school sends you.<\/li>\n<\/ul>\n<div id=\"attachment_774\" style=\"width: 277px\" class=\"wp-caption aligncenter\"><a href=\"http:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech312.jpg\"><img decoding=\"async\" aria-describedby=\"caption-attachment-774\" class=\"size-medium wp-image-774 lazyload\" title=\"Binders for an IEP\" data-src=\"http:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech312-267x300.jpg\" alt=\"Binders for an IEP\" width=\"267\" height=\"300\" data-srcset=\"https:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech312-267x300.jpg 267w, https:\/\/www.speechbuddy.com\/blog\/wp-content\/uploads\/2012\/05\/speech312.jpg 683w\" data-sizes=\"(max-width: 267px) 100vw, 267px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 267px; --smush-placeholder-aspect-ratio: 267\/300;\" \/><\/a><p id=\"caption-attachment-774\" class=\"wp-caption-text\">Image source: herdinggrasshoppers.blogspot.com<\/p><\/div>\n<h2>The IEP Binder<\/h2>\n<p>Start a 3-ring binder for your child\u2019s IEP. You\u2019ll likely need to use a new binder for each school year. Divide the binder into sections. You can label the sections in whatever manner is most efficient for you. For example, you could have one section labeled \u201cEvaluations,\u201d another for \u201cRecords,\u201d another for \u201cCorrespondence,\u201d and another for your own personal notes. Clearly date all of your records and arrange them in chronological order.<\/p>\n<h3>The Goal-Tracker<\/h3>\n<p>Maintain a separate notebook or binder to keep track of your child\u2019s progress. Include the list of your child\u2019s IEP goals. Every time you receive a progress report from his teachers, speech therapist, or other professional who works with him, make a note of his progress and date it. For example, if his speech-language pathologist (SLP) tells you that he was able to correctly articulate the \u201cr\u201d sound in the medial position 75% of the time, write down all of those details. Likewise, if your child isn\u2019t making much progress, note that he is behind on the timeframe established by the IEP goals. Keeping track of your child\u2019s progress will help you decide whether it\u2019s time to request another IEP meeting and ask for additional services, if needed.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As the parent of a child with a speech disorder or delay, you handle entirely too much paperwork. Insurance forms, speech therapy bills, evaluations, recommendations, Individualized Education Program (IEP) meeting notes\u2026. the list is unending. It\u2019s best to get organized right off the bat \u2013 that single folder full of documents will quickly overflow. If [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[322],"tags":[423,420,424,421,422],"class_list":["post-772","post","type-post","status-publish","format-standard","hentry","category-iep","tag-iep-recordkeeping","tag-managing-iep-paperwork","tag-organizing-childs-records","tag-special-ed-paperwork","tag-staying-organized-with-ieps"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/posts\/772","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/comments?post=772"}],"version-history":[{"count":5,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/posts\/772\/revisions"}],"predecessor-version":[{"id":10612,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/posts\/772\/revisions\/10612"}],"wp:attachment":[{"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/media?parent=772"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/categories?post=772"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.speechbuddy.com\/blog\/wp-json\/wp\/v2\/tags?post=772"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}